Email Signature Templates (Free) for Outlook, Gmail & More
Browse free email signature templates and get Outlook-ready HTML examples. Pick a style, customize your logo, fonts, colors, and social links—then copy/paste the final HTML.
Template styles for every profession
Each template is a starting point—customize every detail to match your brand.
Minimal corporate
Clean typography, logo placement, and clear contact details. Ideal for finance, HR, legal, and formal teams.
Best for
Finance, HR, Legal
Includes
Logo · Name & title · Phone & email · Website
Modern marketing
Includes social icons and a banner area for brand messaging, campaigns, or event promotion.
Best for
Marketing, Sales, Founders
Includes
Banner CTA · Social icons · Brand colors · Contact block
Personal professional
Balanced layout for role, links, and photo—great for freelancers and independent consultants.
Best for
Consultants, Freelancers
Includes
Photo · Role & tagline · Booking link · Social icons
Outlook-ready classic
Simple table-based HTML layout optimized for consistent rendering across Outlook versions.
Best for
Outlook users
Includes
Table layout · Inline styles · Logo · Contact details
Executive signature
Understated and authoritative: name, title, direct line, and a single professional link.
Best for
Executives, Directors
Includes
Name & title · Direct line · Company site · Subtle divider
Creative & colorful
Bold accents and playful typography for design studios, agencies, and creative brands.
Best for
Agencies, Designers
Includes
Accent colors · Portfolio link · Social icons · Custom fonts
How to use an email signature template
Pick a template
Choose a starting point that matches your industry and brand personality. Every template is fully customizable.
Customize your details
Add your name, title, company, logo, colors, fonts, and social links in the visual editor—no coding required.
Copy the HTML into your email client
Export clean, cross-client HTML and paste it into Gmail, Outlook, or Apple Mail. Test with a new message.
Template examples by industry
See how different professions structure their signatures.
Real estate
Agent photo, license number, office line, and a 'Book a viewing' link.
Healthcare
Name, credentials, department, clinic address, and appointment portal link.
SaaS & tech
Name, role, product CTA banner, and LinkedIn + X icons.
Education
Faculty name, department, university site, and office hours.
E-commerce
Support name, store link, seasonal promo banner, and social icons.
Legal & finance
Formal name block, title, firm details, and compliance-friendly minimal styling.
Email signature template best practices
- ✓Keep it between 3–7 lines of information—clutter reduces credibility
- ✓Use web-safe fonts (Arial, Helvetica, Georgia) for consistent rendering
- ✓Size your logo between 60–120px wide so it doesn't dominate the layout
- ✓Use inline CSS and table-based layouts for maximum email client compatibility
- ✓Limit social icons to the 2–3 platforms you actually use
- ✓Include a clear call-to-action only when it serves the reader
- ✓Test your signature in Gmail, Outlook, and on mobile before rolling it out
Free Email Signature Generator
Design professional email signatures for Gmail, Outlook, and Apple Mail with Signaturely. Customize templates, add logos and social links, and export your signature instantly.
How to add an email signature to Outlook
- 1Open Outlook and go to File → Options.
- 2Select Mail → Signatures.
- 3Choose your email account and paste or insert your HTML signature.
- 4Save and test a new email to confirm formatting.
How to add an email signature to Gmail
- 1Open Gmail and click Settings (gear icon).
- 2Go to See all settings → General.
- 3Scroll to Signature, create/select a signature, and add your content.
- 4Save changes and verify on a new message.
Quick answer
Signaturely offers free email signature templates for Outlook, Gmail and more. Pick a style, customize your name, title, company, logo, colors and social links in the visual editor, then export clean cross-client HTML and paste it into your email client's signature settings.
- Cost:
- Free
- Styles:
- 6 template categories
- Customize:
- Logo, colors, fonts, social links
- Export format:
- Cross-client HTML (copy and paste)
- Works with:
- Outlook, Gmail, Apple Mail
Frequently Asked Questions
Everything you need to know about Signaturely. Can't find the answer you're looking for?
Choose a template style, customize it in Signaturely's visual editor, then export the HTML and paste it into your email client's signature settings.
Yes—templates and examples are provided free to help you build a professional signature faster.
They are designed to be Outlook-friendly, using table-based layouts and inline styles. Always test by sending a test email from your account.
Yes. Upload your logo, add your contact details, and include social icons like LinkedIn, X, or Facebook.
Formal industries (finance, legal, healthcare) work best with minimal corporate or executive templates. Marketing, sales, and creative teams benefit from banner and social-heavy layouts.
Yes. Every template is fully customizable in the Signaturely editor—change colors, fonts, spacing, logo size, and layout before exporting the HTML.
Still have questions? Contact our support team