Free Email Signature Generator
Design professional email signatures for Gmail, Outlook, and Apple Mail with Signaturely. Customize templates, add logos and social links, and export your signature instantly.
How to add an email signature to Outlook
- 1Open Outlook and go to File → Options.
- 2Select Mail → Signatures.
- 3Choose your email account and paste or insert your HTML signature.
- 4Save and test a new email to confirm formatting.
How to add an email signature to Gmail
- 1Open Gmail and click Settings (gear icon).
- 2Go to See all settings → General.
- 3Scroll to Signature, create/select a signature, and add your content.
- 4Save changes and verify on a new message.
Professional Email Signature Format (Examples & Best Practices)
Create a polished, brand-consistent email signature that looks great in Gmail and Outlook. Use the checklist below, then generate ready-to-copy HTML with Signaturely.
What to include
- ✓Name and title (readable and concise)
- ✓Company, phone, and website
- ✓Optional social icons (keep it minimal)
- ✓Optional logo sized to match your layout
Professional examples
Corporate & clean
Logo (small), name/title, essentials, subtle styling.
Marketing & social
Social icons and consistent brand colors, still uncluttered.
College & academic
Department, website, and a tidy signature block.
Frequently Asked Questions
Everything you need to know about Signaturely. Can't find the answer you're looking for?
Still have questions? Contact our support team
Next, learn how to add your signature to different clients:
Gmail setupOutlook setupHTML signature guide