Outlook Signature Generator
Design a clean, professional signature for Microsoft Outlook (desktop app) below, then follow the steps to install it -- formatted correctly so it won't break in Outlook's editor.
- No HTML or design skills required
- Works with the clients your team already uses
- Free to create, preview and copy
Build your Outlook signature
Open the Signaturely builder to choose a template, add your logo and contact details, then copy the finished signature. Once it is on your clipboard, come back and follow the Outlook install steps below.
Want to see finished layouts first? Browse email signature examples.
- Design your signature
- Copy the generated signature
- Paste it into Outlook
- Send yourself a test email
How to Add Your Signature to Outlook
Follow these steps in Outlook to install the signature you just created.
Open Outlook Signature Settings
Open Outlook and go to File > Options > Mail > Signatures.
Create New Signature
Click New, name your signature, then paste your generated signature into the edit box.
Assign Default Signature
Under Choose default signature, select your email account and assign the signature to new messages and/or replies/forwards.
Save Settings
Click OK, then OK again to save your changes.
Test the Signature
Compose a new test email to confirm that formatting and images display correctly.
Frequently Asked Questions
Everything you need to know about Signaturely. Can't find the answer you're looking for?
Outlook uses Microsoft Word's rendering engine instead of a standard browser engine, so complex CSS (like flexbox or certain spacing) can break. Use table-based, simple-formatted signatures for best compatibility.
Outlook desktop sometimes blocks or compresses linked images. Use inline/embedded images rather than externally linked URLs when possible.
Yes -- under Signatures settings, you can assign one signature for new messages and a separate (often shorter) one for replies and forwards.
No -- desktop Outlook signatures are stored locally and do not automatically sync to Outlook on the web or mobile; each must be set up separately.
Still have questions? Contact our support team
Signature generators for other platforms
Setting up a different inbox? Pick your client and get the matching install guide.
Ready to create your Outlook signature?
Design it free in the Signaturely builder, then paste it into Outlook using the steps above.
Create Your Signature Now